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- For exhibitors
- Plan trade fair presence on site
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an polisMOBILITY exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Deadline Early Bird I
31.10.2022 | 11:59 PM
Sandra Horst
Download calendar entry To the online application
Sales Manager
Tel +49 221 821-2495
e-mail -
Services
Mailing of service-shop log-in data
01.12.2022 | 12:00 PM
Starting about December 2022 service shop log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the service shop.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
Write an E-Mail -
Stand space
Layout planning begins
01.02.2023 | 12:00 PM
Start of hall allocation.
Sandra Horst
Download calendar entry
Sales Manager
Tel +49 221 821-2495
e-mail -
Stand space
Mailing of stand confirmations
15.02.2023 | 12:00 PM
Starting february 2023 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
Sandra Horst
Download calendar entry
Sales Manager
Tel +49 221 821-2495
e-mail -
Invoice
Mailing of participation invoice
27.02.2023 | 12:00 PM
You will receive the invoice for the participation fee starting at the end of February 2023. Codes for your free exhibitor passes will be sent to you separate from the invoice.
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Services
Deadline 19.03.2023 for ordering in the service-shop
19.03.2023 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation*
- Deadline for ordering suspensions (from the hall celling)**It is possible to make a reservation at a later point in time for an additional charge.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
Write an E-Mail -
Advertising materials
Editorial and advertising deadline for the Marketing Package
03.04.2023 | 11:59 PM
All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Tel. +49 201 365 47-230
e-mail -
Services
Deadline 19.04.2023 for ordering in the service-shop
19.04.2023 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering advertising space
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning
- Deadline for ordering waste disposal
- Deadline for tableware rental
- Deadline for ordering internet and telecommunications*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits*
- Deadline for ordering fire protection*
*It is possible to make a reservation at a later point in time for an additional charge.Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
Write an E-Mail -
Services
Deadline for ordering conference and office catering
16.05.2023 | 2:00 PM
Order catering.
at Koelnmesse GmbH
Download calendar entry Order catering
Deutz-Mülheimer Straße 30
50679 Köln
Tel. +49 221 284-8584
Fax +49 221 284-8599
e-mail -
Services
Deadline 16.05.2023 for ordering in the service-shop
16.05.2023 | 11:59 PM
Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
Write an E-Mail -
Trade Fair
GEMA registration deadline
17.05.2023 | 11:59 PM
Register musical reproduction/performance with GEMA.
GEMA – Bezirksdirektion NRW
Download calendar entry
P.O. Box 1013 43, 44013 Dortmund, Germany
Tel. +49 231 57701-200
Fax +49 231 57701-230 -
Services
Deadline 17.05.2023 for ordering in the service-shop
17.05.2023 | 11:59 PM
Place your order through the service shop!
- Deadline for press compartments
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for plant rental and sale
- Deadline for ordering audio/video/PC equipment rental - Deadline for light, video and sound systems
- Deadline for material impregnationService-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
Write an E-Mail -
Stand construction
Start of Construction period
19.05.2023 | 7:00 AM
Please observe the traffic guidelines.
Site Security/Logistics
Roman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
22.05.2023 | 12:00 PM
Please note: Allocation is subject to availability.
Service-Shop Hotline
Download calendar entry To the service shop
Telefon +49 221 821–3500
Write an E-Mail -
Orders
Hotel room reservations
22.05.2023 | 12:00 PM
Book your hotel accomodation for polisMOBILITY here.
Hotel and Travel Services
Download calendar entry To the booking portal
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Orders
Order advertising materials
22.05.2023 | 12:00 PM
Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Tel. +49 201 365 47-254
e-mail -
Stand space
Application of co-exhibitors
22.05.2023 | 2:00 PM
Deadline for the application of co-exhibitors*.
Co-exhibitors can be registered via the online application tool on polisMOBILITY website.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
Sandra Horst
Download calendar entry To the application forms
Sales Manager
Tel +49 221 821-2495
e-mail -
Stand construction
End of Construction period all halls
23.05.2023 | 6:00 PM
Please observe the traffic guidelines.
Site Security/Logistics
Roman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Trade Fair
Start of the fair
24.05.2023 | 9:00 AM
Die Öffnungszeiten gelten für Aussteller. Besucher haben ab 10:00 Uhr Zutritt.
To the opening times -
Stand construction
Start of diamantling
26.05.2023 | 4:00 PM
Trucks will be permitted to enter from 06:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 04:00 p.m. on 26.05.2023. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Site Security/Logistics
Roman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail -
Trade Fair
End of fair
26.05.2023 | 6:00 PM
This opening times are valid for exhibitors. Visitors can access till 4:00 p.m.
To the opening times -
Stand construction
End of dismantling
29.05.2023 | 6:00 PM
Please observe the traffic guidelines.
Site Security/Logistics
Roman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-2670
Fax +49 221 821-3209
e-mail