24.–26.05.2023 #polismobility

EN Icon Pfeil Icon Pfeil
EN Element 13300 Element 12300 DE

Order deadlines for exhibitors

We want to make sure that your participation as an polisMOBILITY exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

  • You can find the right contact person to answer your questions with one click
  • You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
  • Show or hide deadlines, important information and start dates for organizing your trade fair participation

Import all appointments in your calendar application with one click.

  • Stand space

    Deadline Early Bird I

    31.10.2022 | 11:59 PM

    Sandra Horst
    Sales Manager
    Tel +49 221 821-2495
    e-mail

    Download calendar entry

    To the online application
  • Services

    Mailing of service-shop log-in data

    01.12.2022 | 12:00 PM

    Starting about December 2022 service shop log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the service shop.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    Write an E-Mail

    Download calendar entry

    To the service shop
  • Stand space

    Layout planning begins

    01.02.2023 | 12:00 PM

    Start of hall allocation.

    Sandra Horst
    Sales Manager
    Tel +49 221 821-2495
    e-mail

    Download calendar entry

  • Stand space

    Mailing of stand confirmations

    15.02.2023 | 12:00 PM

    Starting february 2023 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

    Sandra Horst
    Sales Manager
    Tel +49 221 821-2495
    e-mail

    Download calendar entry

  • Invoice

    Mailing of participation invoice

    27.02.2023 | 12:00 PM

    You will receive the invoice for the participation fee starting at the end of February 2023. Codes for your free exhibitor passes will be sent to you separate from the invoice.

    Download calendar entry

  • Services

    Deadline 19.03.2023 for ordering in the service-shop

    19.03.2023 | 11:59 PM

    Place your order through the service shop!

    - Deadline for ordering exhaust vent and compressed air installation*
    - Deadline for ordering suspensions (from the hall celling)*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    Write an E-Mail

    Download calendar entry

    To the service shop
  • Advertising materials

    Editorial and advertising deadline for the Marketing Package

    03.04.2023 | 11:59 PM

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-230
    e-mail

    Download calendar entry

    To the Media Shop
  • Services

    Deadline 19.04.2023 for ordering in the service-shop

    19.04.2023 | 11:59 PM

    Place your order through the service shop!

    - Deadline for ordering advertising space
    - Deadline for ordering electrical installations*
    - Deadline for ordering water connections*
    - Deadline for ordering stand security*
    - Deadline for ordering stand cleaning
    - Deadline for ordering waste disposal
    - Deadline for tableware rental
    - Deadline for ordering internet and telecommunications*
    - Deadline for ordering forwarding services
    - Deadline for ordering (long-term) parking permits*
    - Deadline for ordering fire protection*
    *It is possible to make a reservation at a later point in time for an additional charge.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    Write an E-Mail

    Download calendar entry

    To the service shop
  • Services

    Deadline for ordering conference and office catering

    16.05.2023 | 2:00 PM

    Order catering.

    at Koelnmesse GmbH
    Deutz-Mülheimer Straße 30
    50679 Köln
    Tel. +49 221 284-8584
    Fax +49 221 284-8599
    e-mail

    Download calendar entry

    Order catering
  • Services

    Deadline 16.05.2023 for ordering in the service-shop

    16.05.2023 | 11:59 PM

    Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff

    Service-Shop Hotline
    Telefon +49 221 821–3500
    Write an E-Mail

    Download calendar entry

    To the service shop
  • Trade Fair

    GEMA registration deadline

    17.05.2023 | 11:59 PM

    Register musical reproduction/performance with GEMA.

    GEMA – Bezirksdirektion NRW
    P.O. Box 1013 43, 44013 Dortmund, Germany
    Tel. +49 231 57701-200
    Fax +49 231 57701-230

    www.gema.de

    Download calendar entry

  • Services

    Deadline 17.05.2023 for ordering in the service-shop

    17.05.2023 | 11:59 PM

    Place your order through the service shop!

    - Deadline for press compartments
    - Deadline for ordering room rental (office and conference rooms)
    - Deadline for ordering furniture rental
    - Deadline for plant rental and sale
    - Deadline for ordering audio/video/PC equipment rental - Deadline for light, video and sound systems
    - Deadline for material impregnation

    Service-Shop Hotline
    Telefon +49 221 821–3500
    Write an E-Mail

    Download calendar entry

    To the service shop
  • Stand construction

    Start of Construction period

    19.05.2023 | 7:00 AM

    Please observe the traffic guidelines.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Services

    Deadline for ordering parking spaces for trucks/containers/trailers

    22.05.2023 | 12:00 PM

    Please note: Allocation is subject to availability.

    Service-Shop Hotline
    Telefon +49 221 821–3500
    Write an E-Mail

    Download calendar entry

    To the service shop
  • Orders

    Hotel room reservations

    22.05.2023 | 12:00 PM

    Book your hotel accomodation for polisMOBILITY here.

    Hotel and Travel Services
    Tel. +49 221 821-3998
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    To the booking portal
  • Orders

    Order advertising materials

    22.05.2023 | 12:00 PM

    Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-254
    e-mail

    Download calendar entry

    To the Media Shop
  • Stand space

    Application of co-exhibitors

    22.05.2023 | 2:00 PM

    Deadline for the application of co-exhibitors*.

    Co-exhibitors can be registered via the online application tool on polisMOBILITY website.

    *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Sandra Horst
    Sales Manager
    Tel +49 221 821-2495
    e-mail

    Download calendar entry

    To the application forms
  • Stand construction

    End of Construction period all halls

    23.05.2023 | 6:00 PM

    Please observe the traffic guidelines.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    Start of the fair

    24.05.2023 | 9:00 AM

    Die Öffnungszeiten gelten für Aussteller. Besucher haben ab 10:00 Uhr Zutritt.

    Download calendar entry

    To the opening times
  • Stand construction

    Start of diamantling

    26.05.2023 | 4:00 PM

    Trucks will be permitted to enter from 06:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 04:00 p.m. on 26.05.2023. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    End of fair

    26.05.2023 | 6:00 PM

    This opening times are valid for exhibitors. Visitors can access till 4:00 p.m.

    Download calendar entry

    To the opening times
  • Stand construction

    End of dismantling

    29.05.2023 | 6:00 PM

    Please observe the traffic guidelines.

    Site Security/Logistics

    Roman Gersch
    Tel. +49 221 821-2670
    Fax +49 221 821-3209
    e-mail

    Download calendar entry

    Construction and dismantling instructions