11.–12.06.2025 #polismobility

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Important information for polisMOBILITY exhibitors

Current status polisMOBILITY - subject to change

Due to the current situation, the information for exhibitors on this page will be updated regularly and published on our homepage.

Residence

Security advice/theft prevention

So that you can concentrate fully on your business during your stay, we are providing you with some safety information in advance. Koelnmesse has taken numerous measures to ensure security on the exhibition grounds. However, your help is also crucial in preventing crimes such as theft. Below you will find information on how to effectively protect your property:

During construction:

  • All access doors are open
  • Goods and stand construction elements are being moved in and out
  • It's not possible to check the movement of goods in the expo

Therefore:

  • Leave your valuables in your hotel or carry them on you. Don’t leave them lying around anywhere
  • Decorate your stand, but don’t bring expensive items until Wednesday morning if possible
  • Appoint a security guard for your own stand

During the fair:

  • Koelnmesse ensures general security in the halls
  • This does not include security for individual stands
  • Lock valuables away overnight or take them with you to your hotel. Appoint a security guard for your stand and take out suitable insurance cover
  • Controls at the entrances/exits will be enhanced on the last day of the trade fair
  • Teams from the Event Security Department will be present in the halls to prevent premature stand dismantling and clearing, and to prevent visitors from taking items
  • Premature dismantling will be documented by Koelnmesse employees

Accommodation/hotels

Tel.: +49 221 821-3998
Fax: +49 221 821-3999

Write an e-mail

Noise

Please ensure that your stand neighbors are not disturbed by acoustic and/or visual demonstrations. More information can be found under points 5.6.1 and 5.13 etc. of our technical guidelines .

Waste disposal

Exhibitors are responsible for the proper and environmentally sound disposal of all waste generated during the set-up, operation and dismantling of their stands. Exhibitors must ensure that their stand areas are clean when they are handed over after the end of the event. Waste disposal can be ordered in the Service Shop. Exhibitors will be retrospectively charged for any waste that is not disposed of.

Opening hours polisMOBILITY

22 - 23 May 2024

For exhibitors: 8.30 a.m. – 7:00 p.m.
For visitors: 9.30 a.m. – 6:00 p.m.

Promote your participation

Ticket codes to invite your customers

Make the decision easy for your visitors: Take this opportunity to increase your opportunities to make contact. Give your customers, partners and prospects a direct incentive to attend the event by inviting them to visit your trade fair stand free of charge. You can conveniently order your ticket codes (season tickets) online in the Service Shop..

The best thing about it: There are no additional costs for you. Your exhibitor marketing package includes an unlimited number of ticket codes.

Tickets grant visitors admission to polisMOBILITY and are also valid for travel on buses and trains within the extended network of the Verkehrsverbund Rhein-Sieg (VRS) transport authority.

This does not include Deutsche Bahn trains for which a surcharge is payable (e.g. IC/EC or ICE trains).

Advertising space on the trade fair grounds

Round off your trade fair appearance by engaging with the audience via targeted advertising. We can offer you advertising space on the trade fair grounds and in the exhibition halls for the full duration of polisMOBILITY.

You can find information on our new advertising spaces, including digital ad space, on the trade fair grounds here.

Contact:
Mrs. Oona Agert
Tel.: +49 221 821 2064
E-mail

Advertising media/Media Shop

A strong online appearance, a presence in our printed media or cost-effective package solutions – make the most of your trade fair appearance or secure free print and online advertising media in our Media Shop . In addition to online and print advertising media, you can place your logo in the exhibitor search or a banner in the polisMOBILITY app.

If you have any questions about our services, our official service partner Neureuter Fair Media GmbH will be happy to assist you at any time.

Tel.: +49 201 36547-270

polismobility@neureuter.de

Advertising outside the exhibition grounds

The distribution of brochures, stickers and flyers etc. is not permitted outside your stand on the entire exhibition grounds (e.g. in the Congress Centrum, in the parking lots, in the entrance areas etc.).

Online Service Shop

Within the Service Shop, you have the option of booking various Koelnmesse services online, such as electrical installations, parking tickets, rental furniture, hostesses, security, etc.

Go to the service shop

Contact

Tel.: +49 221 821-3666
Write an e-mail

Stand construction & logistics

Approval of stand plans/stand construction

Please send stand plans for checking to: freigabe@koelnmesse.de

When planning your trade fair appearance, please ensure that you comply with our recommendations and specifications for stand construction. Please note that the participation fee does not include stand

construction, only the stand space.

Your contact for stand construction:

Thomas Jansen

Phone: +49 221 821 - 2927

E-mail: t.jansen@koelnmessse.de

Assembly and dismantling - Logistics/NUNAV

Please follow our instructions for arrival by truck and use the NUNAV navigation software.

Your contact for logistics:

Mr. Julius Burkert

Phone: +49 221 821 -3290

E-mail: j.burkert@koelnmesse.de

Entering the exhibition grounds

To ensure smooth transportation within the exhibition grounds during the set-up and dismantling periods, please observe the traffic guidelines . Please also forward this information to the stand construction companies you have commissioned and any logistics service providers.

IMPORTANT!

Please make sure that your stand construction team has valid work passes .

Maximum overall height

The maximum height for stand construction including advertising is 3.50 m. Stand structures at the stand boundaries to neighboring exhibitors must be designed neatly and neutrally above 2.50 m. Please also observe the technical guidelines .

Set-up times

  • 17.05.2024 6.00 a.m. to 10 p.m.
  • 18.05.2024 6.00 a.m. to 10 p.m.
  • 19.05.2024 6.00 a.m. to 10.00 p.m.
  • 20.05.2024 6.00 a.m. to 10.00 p.m.
  • 21.05.2024 6.00 a.m. to 10.00 p.m.

The set-up must be completed by 10.00 p.m. on 21.05.2024. The aisles must be completely clear at this time.

Dismantling times

  • 23.05.2024 6.00 p.m. to 10.00 p.m.
  • 24.05.2024 6.00 a.m. to 10.00 p.m.
  • 25.05.2024 6.00 a.m. to 10.00 p.m.

Dismantling of the exhibition stand and the presentation of goods may not begin before Thursday, 23.05.2024 at 6.00 p.m.. Admission of dismantling personnel: from 6.00 p.m.

Important trade fair preparations

Exhibitor passes/stand build-up and dismantling passes

You can order your ticket codes in the polisMOBILITY Service Shop . Under the menu item "Tickets" in the Service Shop, you can order and send ticket codes for exhibitor passes as well as set-up and dismantling passes yourself. Further information can be found in our „guideline ticket codes” in the service shop.

Co-exhibitors

Please check to see whether you have registered your co-exhibitors in the Koelnmesse online tool . This is required under the participation terms and conditions. Registering your co-exhibitors is the only way to ensure that visitors can find them when they are consulting an information terminal or planning their visit in advance online.

By doing so, you create an additional communicative connection between enquiring visitors and you as an exhibitor.

Settlement of your invoice

Please check that you have settled your invoice. Timely payment of the stand rental fee is a prerequisite before you can occupy your stand area.

Catering services

Please order your delivery services, stand catering and any other food services as soon as possible in the Online Shop .

Service on site

From 17.05.2024, the polisMOBILITY project team will be there

for you in the Service Center East (Passage 10/11). If you have

any questions, please do not hesitate to call us on the following numbers:

Project office

Phone +49 221 821-2213

Your contacts

  • Luisa Goebel

    Luisa Goebel Sales Manager Germany

    Mobil +49 176 1256 3246

    Write an e-mail

  • Jan Lukas Wolff

    Jan Lukas Wolff Sales Manager Germany

    Tel. +49 (0)221 821 3679

    Write an e-mail

  • Sandra Horst

    Sandra Horst Sales Operations Manager

    Tel. +49 221 821-2495

    Write an e-mail

  • Diana Dréan

    Diana Dréan Senior Manager Partnerships

    Tel. +49 221 821-2264

    Write an e-mail

  • Ingo Riedeberger

    Ingo Riedeberger Director

    Tel. +49 221 821-2572
    Fax +49 221 821-2271

    Write an e-mail

At the end of the trade fair, please contact the hall inspector if you have any questions about dismantling:

Phone: +49 221 821-1557

Service station in Hall 11.1